Hawthorne Place Bulletin Board

Annual Meeting - May 2, 2018

The annual meeting will be held in the community room on May 2, 2018.  All owners are encouraged to attend.

Board of Trustees Meeting Schedule 2018

Tuesday, January 23, 2018
Wednesday, February 28, 2018
Wednesday, March 28, 2018
Wednesday, April 25, 2018
Wednesday, May 2, 2018 – Annual Meeting of Unit Owners
Wednesday, May 30, 2018
Wednesday, June 27, 2018
Wednesday, July 25, 2018
Wednesday, August 22, 2018
Wednesday, September 26, 2018
Wednesday, October 24, 2018
Wednesday, November 28, 2018
Wednesday, December 12, 2017 – Holiday Party

Meetings are held in the Management Office at 6:00 PM. Meeting Dates are subject to change. Please contact the Management Office for updates.

Meetings are open to unit owners. Unit owners are asked to submit specific agenda items to the Management Office one week prior to the meeting date, so that the appropriate time can be allotted on the agenda.

Move In Policy

Effective January 1, 2018

A non-refundable Move-In Fee of $300.00 will be charged for all Moves into the buildings. This fee will help defray the costs associated with moves including cleaning, security and administrative functions. The fee will apply to all new residents including those moving into a furnished unit, adding roommates and moving within the building. The Move-In Reservation & Resident Information  form is available in the Management Office or at www.Hawthorneplace.com and must be completed by the Unit Owner and returned to the Management Office with a check or money order payable to Hawthorne Place in the amount of $300 to confirm an elevator reservation. No cash can be accepted. Contact the management office to make a tentative Move-In reservation; this reservation will be confirmed upon receipt of the Move-In Reservation & Resident Information form and $300.00 fee.

In order for a new resident to be properly registered (entry to the buildings, key access, resident listing, mail et al) the Move-in Reservation & Resident Information form must be submitted with the required fee to the Management Office. Please note that the Unit Owner’s account will be charged for any unpaid Move-In fee for all moves into the building even if the required forms are not completed.

The Move-In fee will not be applied to damages. Any expenses incurred for damage to the building during the move will be assessed to the unit owner of record.

Move-Outs and Mail & Package Guidelines

A $250.00 Security Deposit is required for all Move-Outs and special deliveries. Reservations must be made in advance through the Management Office. The Security Deposit will be applied against any damage to the condominium. Additional damages above the Security Deposit will be charged to the Unit Owner’s account.

Mailboxes are located behind the concierge desks. The US Post Office is responsible to deliver all mail for residents via the mail boxes.  Small, handheld items that are unable to fit in the mailbox or that are delivered from other companies (Fed Ex, USPS et al) will be stored inside of the package room. The concierge staff will scan and enter any and all packages into the “PackageTrak” system. This system will generate an email notification that a package is available for pick up. Should the resident not have an email, concierge will place a “dummy key” inside of the mailbox to notify the resident of a package.

The concierge staff cannot handle oversized packages nor does the package room have sufficient room to store large items.  Only small packages (3’ x 3’) and less than 40 lbs. may be delivered and held in the package room.  All furniture, cabinetry, appliances, construction material and other large items, whether boxed or free-standing, must be delivered via the loading dock and pre-scheduled freight elevator. Concierge will turn away all furniture and other larger items for delivery through the front door.  You must make arrangements when placing your order for large/oversized items under the special delivery section.   The hours of the loading dock are as follows: Monday through Saturday 8:30 AM -12 noon or 1:00 PM-5:00 PM, there are NO EXCEPTIONS to this policy.

Please be advised that many deliveries are made in bulk without individual notification to the recipient.  Only after the driver leaves is the staff able to do intake by the scanning process.  If you have an item requiring special handling, you should make arrangements when ordering the item.  If you are expecting an item that is not in our scanning system, please contact the originator.

The package rooms do not have refrigerators to store Perishable Items.  Items clearly marked as Perishable will be accepted and the concierge staff will call the unit and send an email notification.  We are not responsible for spoiled perishable items.

Due to spatial limitations in the package rooms, all delivered items including packages; laundry etc. may ONLY be held in the package room for no more than 72 hours.  Every effort will be made to reach the unit regarding the package, however, after 72 hours, items may be returned to the sender.  If you plan to be away, make arrangements for someone to pick-up your deliveries or arrange for your packages to be delivered upon your return.

If you are traveling, please make the appropriate arrangements to have your mailed held by the US Post Office.  Forms are available on-line at https://holdmail.usps.com/holdmail/ or at the front desk.

Hawthorne Place Visitor Parking Validation

Hawthorne Place Visitor Parking Lot will require parking ticket validation 24 hours/day, including weekends and holidays. Visitors and Guests to Hawthorne Place should obtain validation at the Concierge or at the professional suite that they are visiting. Only Hawthorne Place visitors and guests are eligible for validation.  Contact MGH Parking Office for questions regarding fees and payments at (617)643-7765.